The majority of us work with files. The ability to share files between devices, platforms, and clients, from emails and word documents, to PowerPoint and spreadsheets is a vital aspect of our daily lives. But with a rising number of cyber attacks in the news, we are rightly concerned about how secure the files we share are.
File sharing is a great way to collaborate with other people and share ideas. However it’s important to take into consideration how much access you’ll give to the people you work with. Inadvertently allowing access for too long could allow hackers to access your information and compromise your privacy.
There are a few basic steps that can help keep your information safe when sharing files. First, only send only the information they require. This reduces the chance of more information falling into the wrong hands in the event of a data leak or share and edit your data safe data breach. Make sure that you use equipment that blocks unauthorised edits of files. If you’re working with an Excel spreadsheet, there are tools which can lock the file as it is being edited. This stops accidental or malicious modifications and ensures that the numbers remain accurate.
Companies should also be aware of the risks associated with online file transfer services. These types of systems can leave your organisation vulnerable to a diverse range of possible attacks and it can be difficult for administrators to see the location of files that have been transferred and what access has been granted or even if they’ve been transferred at all.
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